How to use Wiki internally to organize your information and files?

I have been facing information overload for many years.   It’s frustrating to find out that I have valuable information which are deeply buried inside my folders in my hard disk.  3 years ago, I have purchased a portable 300GB hard disk just to store a lot of my information which I believe I have only utilize 20% of what I have.

I don’t know if you have faced the same problem as myself.   I just find it frustrating when I want to get certain information and it is not there for me.  And when I forgot about this piece of information, I really hope it will surface when I need such information.  You know?  Sometimes, we really don’t know what we don’t know…

In search of the best way of organizing my information and files

I tried all sorts of ways.

• I made the usual way of organizing my folders (just like what most of you do).  
• I also tried to use the PostIt notes to organize my information.  In the end, both are just getting more and more messy with my information and files.
• I tried having one Microsoft Word file, and index all my information properly.  In the end, I don’t open that file.
• I tried putting in all  my to-do list in TXT file.  In the end, it is also not opened.
• I tried to use iGoogle desktop to organize my information.  But it is just not as robust as I needed it to be.

I need a better way!

Wiki is the way to go!

I believe there are still many of you who don’t know the meaning of Wiki.  I’ll just put in a video of leelefever’s Explanations in Plain English to explain Wiki to you here.

Ok, I don’t need anybody to edit my information.  All I need is just a place for me to edit my own things.

Ok here are the things that I need for my information organization:

1. One-stop place to access my information and files.
2. Easy to use.
3. They are stored in my portable hard disk so that I can start using  it with any computer.
4. I don’t need to store them on the Internet because of security issue, and the files can be really big when I need them.
5. It allows versioning of my files and information so that I can revert to my old version whenever I need to.
6. And when I delete them, it allows me to “undelete” instantly!

The Wiki Solution

Ok here’s the exact solution I have used.

1. I installed Mowes on my portable hard disk.
2. I installed MediaWiki (The exact software used by Wikipedia).
3. I did some configurations such as configuring the file size upload, the allowable file extension, file grabbing through URL, and many others).
4. I’m done!

Next, this is what I do with it at the very initial stage:

1. I plug in my portable hard drive via the USB port.
2. I run the Mowes software.
3. I open up my Internet browser, and go to “http://localhost/wiki”
4. Immediately, I have my Wiki up and running!
5. I put in all my information that I need.
6. I upload my files and organize them in a meaningful way.

Usage

1. Now, I will update my Wiki whenever I need to.
2. I can access all my files and information more efficiently.
3. I will click the link in my wiki to open a certain Powerpoint file, and edit it.  When I am done, I will upload a new version of it.  So, I have kept different versions of my work!
4. I used Wiki to help me download certain files that I need in the background, while working.

Conclusion

Ok, I think this blog post is getting really lengthy.  I am going to stop here now.  Basically,  I have a portable Wiki in my hard disk that I can use.  In fact, I also installed WordPress in it as well just for the fun of it.

I personally find that Wiki is the best way to organize my information and all my files. 

What’s the weakness?  Definitely there is… So far as I know, Mowes is basically suitable for Windows only.  Hence, Mac and Linux users may not be able to enjoy them.  And there is also difficulty in accessing the files directly if you need to because they are in the Wiki’s own way of indexing the files.